PYPO COVID-19 Heath and Safety Plan

Purpose

Purpose

PYPO is committed to providing the safest environment for our students and staff.  In response to this, we have developed the following plan in accordance with the CDC and Pennsylvania State recommendations.  Please select from the tabs below to see the precautions and procedures for this season.

Health Monitoring

Health Monitoring

  • If students or staff are sick, feeling unwell, or have been running a fever within the last 48 hours, we ask that you STAY HOME.
  • If someone you have been in contact with has been diagnosed with COVID-19 within the last 14 days, we ask that you stay home.
  • Upon arrival at rehearsal, all students will check in.  They will be screened using a no-contact infrared forehead thermometer.
  • If a student tests positive, you must contact our executive director within 24 hours so we can notify your rehearsal group.  The name of the student will be kept confidential.
Safety Measures

Safety Measures

  • Student seats will be socially distanced as recommended by the CDC and State.
  • Students will bring their own stand, music, pencil and instrument – there will be no sharing of items.
  • Rehearsals will be closed to all parents, family members, siblings and visitors.  Only PYPO students and staff will be allowed in the building.
  • Rehearsal start and end times will be staggered with only one group is moving in and out of the rehearsal rooms and building at a time.
  • Rehearsal groupings will be kept within the recommended gathering sizes.
  • Students will be scheduled in a dedicated rehearsal group and will remain with that group for at least the first half of the season.
  • Hand sanitizer will be available in each rehearsal room for student use.
Personal Protective Equipment

Personal Protective Equipment

  • Students and staff will wear face masks at all times while in the building.  Acceptable face masks include surgical masks, cloth masks and N95 masks.  Face shields can be worn in addition to maks, but cannot be worn alone.
  • Wind and brass players will rehearse in a dedicated space and may only remove masks when playing.
Communication

Communication

  • Any updates on PYPO’s COVID-19 plan will be posted on the website and emailed to families.
  • PYPO will use Google Classroom for staff communication with families/students.  Families are responsible to check google classroom on a weekly basis.
  • If a students or staff test positive for COVID-19, families will be notified by email.
Attendance Policy

Attendance Policy
(Temporarily revised due to COVID-19)

  • Due to the pandemic, PYPO is adopting a revised attendance policy for the season.  We recognize that there will likely be more absences than in a normal season due to health reasons.  Anyone who is feeling unwell, or has been exposed to COVID-19 must stay home.  Rehearsal assignments will be communicated via google classroom.
  • If you are healthy, it is important that you attend rehearsal.  Since we are rehearsing in smaller ensembles, every student’s contribution is very essential.
  • If you must miss a rehearsal, please fill out the attendance form (located on our Member’s Page) as soon as you know you will be absent.  Students who do not fill out a form and are absent will receive a phone call.
Food/Drink Policy

Food/Drink Policy

  • Students should bring their own water bottle to each rehearsal.  Water fountains will not be available for student use.
  • Students may bring a snack to rehearsal but will not be permitted to share.  No food will be provided by PYPO.
Woodwind/Brass Policy

Woodwind & Brass Policy

  • Flutes: PYPO will be providing flute guards that slip over the mouthpiece end of the flute.  You will be given a flute guard at the first rehearsal.  Please plan to clean it and bring it to use at each rehearsal/performance.
  • Woodwinds & Brass WITH BELLS: Please bring TWO nylon socks (trouser socks work well for this) or TWO Pantyhose/tights and cut them to size to cover your bell with two layers.  These socks/hose should be made of nylon.  The socks/hose should secure tightly on their own to the bell, but you may also use a rubber band to secure them to the bell.  If you have a bell cover already from another source, you may use it instead.  Tubas and Euphoniums do not need to have their bells covered.
  • Brass: Please bring a microfiber cloth or puppy training pad to each rehearsal.  Water keys (spit valves) must be emptied directly onto the cloth/pad (never on the floor). Students are responsible for disposal of these items after rehearsal.
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